Article 1: Identity

Section A: Name.
This organization shall be known as the San Fernando High School Alumni Association (the Association).

Section B: Domicile.
The Association will maintain its principle place of operations at

San Fernando High School,
11133 O’Melveny Avenue in San Fernando, California 93510

The domicile may be changed by a majority vote of the Board of Directors.

Article 2: Purpose

The purpose of the Association shall be

1. to promote a spirit of alumni unity and camaraderie through communication and reunions among alumni;
2. create and maintain a database of past and present alumni, teachers and administrators;
3. locate, acquire, maintain and display school memorabilia;
4. establish criteria for selecting deserving graduates to receive scholarships to help them continue their education.
5. Support activities that help educate and broaden the experience of our students;
6. Raise funds to pay for scholarships and other activities the association votes to support;
7. With the cooperation of the school administration, establish the criteria for a student mentoring program, and other programs that might be beneficial in preparing our students for life after high school;
8. Help upgrade the school facilities to improve the environment for our students and employees.

Article 3: Membership

Section A: Eligibility.
Any individual who attended the high school (whether they graduated or not), who taught or worked at the high school, or who desires to support the goals of the Association, is eligible to become a member of the Association.

Section B: Membership.
Eligible individuals become members of the Association by submitting an application for membership accompanied by the annual dues payment. The term of membership runs for one year from date of dues payment.

Section C: Termination.
Membership in the Association will terminate upon failure to pay annual dues.

Section D: Voting privileges.
Only current Members in good standing at the close of board nominations are eligible to vote during elections.

Section E: Dues.

An individual alumnus yearly is $25.00 each.
Married alumni couple yearly $40.00
An individual alumnus lifetime Gold Member is $200.00
Married alumni couple lifetime Gold Members is $300.00

Article 4: Officers

Section A: Officers.
The officers of the Association shall be the President, Vice President, Treasurer, Recording Secretary, Communications Secretary and Community Liaison

Section B: Powers.
The officers are vested with the powers appropriate to their elected office to accomplish the tasks necessary for the successful, day-to-day operations of the Association.

1. The President shall be the chief operating officer of the Association, shall make all decisions concerning Association day-to-day operations, shall chair Association meetings, and shall direct the activities of the Vice President, the Treasurer, the Secretary, the Correspondence Secretary and various committee members.

2. The Vice President shall assist the President, perform the duties of the President if the President is incapacitated and oversee the activities of the Class Representatives.

3. The Treasurer shall be responsible for the financial operations of the Association.

4. The Recording Secretary shall be responsible for preparing and maintaining minutes, Agenda, etc. of Association meetings; be custodian of the Association’s business records including the President’s Program budget Plan and Financial Review, Committee annual reports, and documents produced by the Association Officers.

5. The Communications Secretary shall be responsible for preparing and maintaining records of all authorized correspondence on behalf of the Association; shall maintain the list and registration information of Association members; obtaining all minutes from any committee meetings and including them with the monthly Association meeting.

6. The Community Liaison needs a network of resources, a gift for diplomacy, and the time and energy for active involvement, to act as the conduit for good communication between the Alumni Association and Community and Business Leaders, for promoting our agenda of helping our students. He is the Ambassador At Large for the Alumni Association.

Section C: Term of Office.
The term of office for each officer shall be two years. The term of office shall begin on the first day of September and run through the last day of August two years later.

Section D: Elections.
The officers shall be elected by a majority vote of the members returning election ballots. There are no limits on the number of times an individual may seek election to any office. The Association will hold elections every year for one half of the Association Offices. Only current (paid) members of the Association are eligible to stand for election. The elections will be planned and executed by the Nominating/Elections Committee.

Operating procedures for the Election Committee will be developed by the Elections Committee and approved
by the Board.

Section E: Resignation.
Any officer may resign by tendering a letter of resignation to the elected Board Members. Such officer shall fully inform the President of the status of all pending items and shall deliver all Association information in his/her possession to the President prior to resignation.

Section F: Removal from Office.
Any officer who fails to perform the duties of the office to which the individual has been elected may be removed from the office by a two-thirds vote of the Members.

Section G: Vacancies.
If the President resigns or is removed from office, the Vice President will assume the Presidency for the balance of the existing term. If the Vice President, Treasurer or the Secretary resign or are removed from office, the President will nominate to the elected Board Members the individual to fill the vacant office for the balance of the existing term. And this individual will enter the office upon a majority vote of the Board
Members for the balance of the existing term.

Article 5: Committees

Section A: Standing Committees.
Each of the committees will have a charter detailing objectives, membership, scope of operations and procedures. The Elected Board Members and Alumni Members in Good Standing (with current paid membership) shall approve the charters and all proposed charter changes and appoint committee chairmen and committee members. All Committee Charters will become addendums to the Association Bylaws.
The President, as the Association’s chief operating officer, will direct and control the activities of the various Standing Committees.

Section B: The Association will have the following standing committees. From time to time, the Association may choose to add to, remove or modify these committees and their responsibilities.

1. Scholarship Committee:
The Association will solicit special contributions to fund scholarship(s) for deserving graduating students of the high school. The Scholarship Committee will develop guidelines for the award of scholarship(s) and will work with high school officials to determine the method for awarding scholarship(s).

2. Membership, Reunion and Database Committee:

The Association will work to develop a Database of all alumni, teachers, and associates of San Fernando High School.

3. Communications Committee:

The Association will maintain a website and/or distribute a newsletter on a regular basis to keep the membership informed.

4. Legacy Committee
will collect, maintain and display archives of both school and association memorabilia.

Article 6: Class Representatives

Section A: Status.
Members interested in serving as representatives of their class will notify the Vice President. The Vice President shall oversee the Class Representatives and be their principle point of contact for Association activities.
The number of representatives per class will normally be one but class size and distribution may necessitate two or more representatives.

Section B: Role.
The role of the Class Representatives shall be to promote communications between the various officers and committee members and the members of their respective classes. Class representatives shall correspond directly with all found members of their class at least once a year. All communications made directly on behalf of the Association by Class Representatives must receive the approval of the Vice President.

Article 7: Fiscal Policy

Section A: Fiscal year.
The fiscal year of the Association shall be from January 1 through December 31 of each year.

Section B: Dues.
The Association shall collect dues from each eligible individual as a requirement for membership.
The President shall propose a level of dues annually which shall be approved by a majority vote of the Board of
Directors. Annual Dues will cover membership for twelve months from date dues are paid.

Section C: Allocation.
All dues will be deposited in a general fund account and may be used to pay any or all expenses incurred by the Association. Contributions received by the Association for scholarships, may be deposited in the general fund account, shall be appropriated and used to fund scholarship(s) and pay expenses related to soliciting, collecting and distributing those funds.

Section D: Compensation.
Officers, directors, Committee Members and Class Representatives shall receive no compensation for their services, except for out-of-pocket expenses made on behalf of the Association, with prior approval by the Board of Directors.

Section E: Control.
The Treasurer shall sign all checks, drafts, loans or other orders for payment of money, notes, and other evidence of indebtedness issued in the name of the Association. If the Treasurer is unavailable, the President may sign in the Treasurer’s place. If at any time the amount of any of the above instruments is greater than $1,000.00, both the President and Treasurer shall sign the instrument.

Section F: Audit.
After the various financial records have been closed at the end of the fiscal year, the Treasurer shall obtain an audit of these records. Upon completion of the audit, these records along with the record of the audit will be included in the President’s Financial Review. After elected Board Members have reviewed and approved the Financial Review report, it will be provided to the Association members either in the Newsletter or by other appropriate means.

Article 8: Reports

Section A: Program Budget Plan.
The President will provide a Program Budget Plan by November 1st of each year. The plan will briefly state the expected level of revenue for the coming year and each activity to be undertaken in the coming year and its associated projected cost, e.g., Newsletter, 2 per year, $1000.00 production and distribution costs.

The Board will have until December 15th to review and approve the plan. The President may restructure and resubmit items, which the Board did not approve.

Section B: Financial Review.
The President with the assistance of the Treasurer will submit a brief Financial Review by March 15th of each year. The report will include initial and final balance sheets and other necessary financial reports that detail the preceding fiscal year and the audit conducted on them. The President will also recommend the level of dues for the succeeding fiscal year. The Board will review this submission, approve or reject any
recommended dues changes and provide to the President any proposals for strengthening the fiscal operations of the Association. After approval of the Financial Review, it shall be published in the next issue of the newsletter or distributed to members by other means.

Section C: Committee Annual Reports.
The various Standing Committees will detail their activities in an annual report due in February.

Article 9: General Provision

Section A: Contracts.
Officer(s), or agent(s), upon approval by Association Officers, shall be authorized to enter into any contract or execute any instrument in the name of the Association. All contracts shall require the signature of at least one Association Officer.

Section B: Indemnification.
In discharging their duties, the Officers, and various Committee Members of the Association shall be indemnified by the Association for judgments and fines (whether civil, criminal, administrative or investigative) for any of the above enumerated matters, as well as reasonable expenses for each, including attorney’s fees actually and necessarily incurred as a result of such action or proceeding, if such Officer or
Committee Member acted in good faith, for a purpose which he or she reasonably believed to be in the best interests of the Association, but had no reasonable cause to believe that his or her conduct was unlawful.

Section C: Gifts.
The Officers may accept on behalf of the Association any contribution, gift, bequest or device for the general purpose of or for any special purpose of the Association; and will deposit same into the Treasury.

Article 10: Existence

Section A: Implementation.
These By-Laws will be implemented on January 1st of the year following their approval. These by-laws shall be approved by a majority vote of the members returning ballots.

Section B: Amendment.
The elected Board Members shall set the policy for amending these By-Laws and shall send amendments that they approved to the members for final approval. These By-Laws may be amended or repealed by a majority vote of the members returning ballots.

Article 11: Dissolution

Section A: Approval.
The Elected Board Members must approve a motion to dissolve the Association by a three-fourths majority vote and then send the approved motion to the membership for ratification. Dissolution will be approved if three-fourths of the members returning ballots vote in favor of the motion.

Section B: Implementation.
Once dissolution has been approved, all liabilities and obligations of the Association will be discharged or adequate provision to discharge them will be made. Any remaining assets will be distributed to any Association or Associations that the Elected Board Members determines to be consistent with the Association’s purpose as set forth in Article 2 above and with applicable provisions of law.

Revised 15 Sept 2007